In today’s society, it seems as though everyone I talk to is running from point A to point B as fast as possible and scrambling to stay a head of the clock to get things done.
Well I was given some great tips and advise in this email from my SVP and wanted to share with you on how to have better time management that could help us all
Try a few of these to help you get thru your day a little easier ,and spend more time on menaning full things, like big projects and more time your family
- Do Keep Your Emails Short – Effective emails shouldn’t be more than a few lines long. Use 5 lines as a good guideline. If you find yourself writing an essay, it should probably be a separate document or report.
- Don’t Reply-All to say Thanks to 1 Person – If you want to thank 1 person, you don’t need to copy 33 other people on the email.
- Do Write your Emails Backwards – To improve responses to your emails, lead with the question or call-to-action as the first line in your email.
- Don’t Copy the Entire Universe – Copying more people won’t get your message read more. In fact, it actually becomes counter-productive because if you are always copying extra people, they will stop reading your emails in general.
- Don’t Knock Twice – Don’t email someone and then walk down the hall and say, “I just sent you an email.” Pick one channel of communication.
- Don’t Play Email Ping-Pong – Avoid the back-and-forth email conversation. If you have to reply more than twice, you should probably pick up the phone and call the individual. Email is not a good medium for conversations.
- Don’t Use Silly Fonts or Colors – Writing your message in fancy fonts just makes it unreadable. Colored fonts are just as bad. Keep it simple.
- DON’T USE ALL CAPS – NO ONE WANTS TO BE YELLED AT IN ALL CAPS. DON’T WRITE YOUR EMAILS IN ALL CAPS.
- Do Lose the Signature – You don’t need a long and drawn out signature with images, social share icons, and your favorite quote. If you must have one, keep it simply your contact info and nothing more.
- Don’t Send Time Sensitive Info – Email is the new snail mail. It is not instantaneous. Don’t expect immediate responses to your messages. In fact, you should give recipients at least a day to address your message. If you need a quicker answer, use a quicker communication method. (Text, phone, etc.)
- Don’t Shuffle Your Work – Email has become the modern version of “paper pushing.” Don’t simply forward your work to others via email.
- Do Archive Those Messages – The average email user has thousands of emails rotting in their inbox. These only clutter your email and impede your productivity. Get older messages out of your inbox and into an archive.
- Don’t Send Large Attachments – Blasting someone with an inbox (and mobile) crushing attachment isn’t cool. If you are sending large documents or video, send a link for download instead of the actual file.
- Do Work Your Email from the Top – Process your email inbox starting with the newest message. This may seem counter-intuitive, but you can save yourself much time and effort. Often, newer messages will have already addressed the inquiries of older messages.
- Don’t (Ever) Send Flame Mail – Never ever send an email in anger. Hit “Delete” instead of “Send.” Before you send that Flame Mail, ask yourself, “Would I be embarrassed if this message was made public?” It just might… you never know.